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Archivist for Architectural Records

Posting Details

Position Information

Position Title Archivist for Architectural Records
Additional Information

The Archivist for Architectural Records at Ball State University Libraries will collaborate with a dynamic community of engaged librarians, archivists, faculty, students, and working architects to support impactful learning, scholarship, and professional work at Ball State University and in the Indiana architecture community. The Libraries’ Drawings and Documents Archive is a special collection of the Ball State University Libraries Archives and Special Collections and provides scholars access to over 120,000 original architectural drawings, landscape plans, blueprints, photographs, models, and building remnants documenting the history of Indiana’s built environment. The University Libraries generously support digital initiatives and innovative projects that advance the visibility, discoverability, and impact of its collections and services, and over 30 open access archival collections from the Libraries’ Drawings and Documents Archive are available through the
Ball State University Digital Media Repository (

FLSA Learned Professional Exemption
Hrs/Week 40
Length of Assignment Fiscal Year - FT Continuing Contract
Position Function

Engage in acquisition, processing, preservation; digitization, promotion, use, and development of the collections, programs, and services of the Ball State University Libraries’ Drawings and Documents Archive to expand user access and resource discovery of primary source materials that document the history of Indiana’s built environment.

Minimum Education

MLS/MLIS/MIS degree from an ALA accredited program OR MA in architecture, landscape architecture, historic preservation, urban planning or design.

Minimum Experience

Two or more years of experience in archives, library, or museum; experience with information technology applications in an archives and/or library environment, including imaging technology, electronic databases, and web page design; working knowledge of basic Microsoft Office applications.

Minimum Other

Effective oral and written communication skills; strong organizational skills; ability to work effectively with donors to build collections.

Preferred Education

Additional degree in architecture, landscape architecture, urban planning, or historic preservation; course work or similar archives experience or training working with architectural records.

Preferred Experience

Supervisory experience.

Preferred Other
Pre-Employment Screening Requires successful completion of a background check.
Positions Supervised

Student assistants and graduate assistants.

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO/AA Employer/Veterans/Disabled.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 190 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.

Department University Libraries:120050
Department Information

The salary for this position is $55,000.

Duties & Responsibilities

Ranking 1
Job Duty

Engage in the acquisition, processing, preservation, digitization, and use of architectural records related to Indiana’s built environment.

Ranking 2
Job Duty

Provide reference and research assistance and instructional sessions to students, faculty, the general public, and others in using architectural records and the collections of the Libraries’ Drawings and Documents Archive.

Ranking 3
Job Duty

Work collaboratively with Assistant Dean of Digital Scholarship and Special Collections to promote use of architectural records and the collections and services of the Libraries’ Drawings and Documents Archive through development of digital collections, Web pages, exhibits, presentations, publications, and other outreach activities.

Ranking 4
Job Duty

Collaborate with other Archives and Special Collections personnel to implement and perform electronic records management procedures to capture, describe, preserve, and provide access to born-digital architectural records and related collections.

Ranking 5
Job Duty

Serve as a liaison to the College of Architecture and Planning faculty and students to promote research, teaching, and learning opportunities offered by the Libraries’ Drawings and Documents Archive and to serve research and teaching needs to the College’s faculty and students.

Ranking 6
Job Duty

Serve as liaison with the local, state, regional, and national architectural communities, working to improve the visibility of the program, promote use, and build the collection.

Ranking 7
Job Duty

Contribute to the web presence of the Libraries’ Drawings and Documents Archive through the creation of online content describing collections, services, and programming.

Ranking 8
Job Duty

Participate in archives, special collections, and digital projects as needed.

Ranking 9
Job Duty

Train and supervise graduate and undergraduate students assigned to the Libraries’ Drawings and Documents Archive.

Ranking 10
Job Duty

Keep abreast of and make contributions to professional literature, activities of professional organizations, and scholarly developments in area of specialization.

Ranking 11
Job Duty

Perform other related duties as assigned.

Posting Detail Information

Posting Number 201700067P
Number of Vacancies 1
Desired Start Date
Position End Date (if temporary)
Open Date 05/17/2017
Applications Accepted Through Date 06/27/2017
Open Until Filled No
Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Master's Transcripts
Optional Documents