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Retirement Plan Administrator

Posting Details

Position Information

Position Title Retirement Plan Administrator
Additional Information
FLSA Administrative Exemption
Hrs/Week 40
Length of Assignment Fiscal Year - FT Continuing Contract
Position Function

Maintain and administer the University’s retirement plans, research best practices, review all plan documents, coordinate and analyze enrollments, loans, withdrawals, rollovers, and other pertinent processes and/or data; ensure appropriate enrollment participation; recommend plan changes or enhancements to management as appropriate; administer the University’s phased retirement programs.

Minimum Education

Bachelor’s degree in human resources management, business administration, public administration, or related field.

Minimum Experience

At least five years of progressive experience in 403(b) retirement plan administration, with a minimum of three years managing retirement plans; demonstrated experience in dealing with different levels of staff members in a fast-paced environment while maintaining confidentiality.

Minimum Other

Strong and in-depth knowledge of pension regulation, and related state and Federal laws and regulations; working level knowledge of Microsoft Suite with advanced skills in Excel; ability to communicate effectively (verbal and written) and develop positive working relationships with both internal and external partners and customers; strong analytical, exceptional organizational, reasoning and problem solving skills; ability to exercise sound judgment, set priorities, organize, implement and administer effectively in all areas of accountability; strong interpersonal relationship building skills to provide quality service, resolve conflicts and mentor others; high degree of accuracy; ability to pay close attention to detail, provide timely follow-up.

Preferred Education

Master’s degree in human resources management, business administration, public administration, or related field.

Preferred Experience

Expert knowledge of retirement plans and compliance; general knowledge of and some experience with health and welfare plans; experience in higher education and knowledge of TRF and PERF retirement plans.

Preferred Other

Professional certification in pension fund management or benefits administration (i.e., RPA or CEBS designation).

Pre-Employment Screening Requires successful completion of a background check.
Positions Supervised

Retirement Plan Specialist

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO/AA Employer/Veterans/Disabled.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 190 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.

Department Payroll & Employee Benefits:133040
Department Information

Duties & Responsibilities

Ranking 1
Job Duty

Ensure the University’s retirement plans and administrative procedures are in compliance with all applicable, federal, state and local laws and regulations, labor contracts and agreements, and relevant policies and procedures; identify, resolve and document operational issues.

Ranking 2
Job Duty

Liaise with internal and external retirement contacts and ensure plan policies, designs and applicable rules are documented and vetted with legal counsel, and/or appropriate governance bodies.

Ranking 3
Job Duty

Coordinate internal and external audits, financials, and all state, federal and internal reporting related to retirement plan benefits; ensure testing in all areas is completed and results are “as expected” and/or corrected appropriately.

Ranking 4
Job Duty

Work with Banner/HRIS to ensure ongoing ad hoc reporting and internal quality control of plan administration; ensure Banner/HRIS operations processes are congruent with all plan administration needs and identify processes that can be streamlined as appropriate; ensure internal checks and balances are in place with vendors and with internal partners.

Ranking 5
Job Duty

Develop, maintain, and update pension/retirement plan documents and Standard Operating Procedure Manual for the University’s retirement, voluntary 403(b), 457(b) and supplemental 401(a) plans.

Ranking 6
Job Duty

Manage the administration, compliance, and reporting for all loans, distributions, and rollovers, including creation and retention of appropriate documentation for such transactions.

Ranking 7
Job Duty

Oversee all communications with University employees, retirees, investment vendors, government agencies and/or financial planners concerning retirement, 403(b) 457(b) and supplemental 401(a) plans; develop information resources, such as handouts and website content, new employee orientation content, to educate and raise awareness of the University’s pension/retirement benefits offerings.

Ranking 8
Job Duty

Work with outside vendors to plan and participate in various programs and seminars to educate employees on pension benefits. Maintain a calendar for vendor visits on campus for employees.

Ranking 9
Job Duty

Work with Benefit/Payroll staff to ensure accurate and timely report generation and appropriate contributions/remittances for biweekly and monthly payrolls are completed and that vendor systems have been reviewed for accuracy after remittances are submitted; monitor contribution levels for the Alternate Pension Plan based on date of hire/rehire; prepare related journal entries for remittances to the respective vendors.

Ranking 10
Job Duty

Oversee the establishment and maintenance of participant records in Banner/HRIS and other vendor systems that support the retirement, 403(b), 457(b) and supplemental 401(a) plans, including compliance with IRS section 402(g) and 415 limits, respectively.

Ranking 11
Job Duty

Liaise with the Payroll Accountant, on an as needed basis, with regards to the monthly, quarterly and/or annual reconciliations performed for the Alternative Pension Plan, 403(b), 457(b) and supplemental 401(a) plans, Teachers’ Retirement Fund, Public Employees’ Retirement Fund, and other retirement accounts in the financial reporting system.

Ranking 12
Job Duty

Chair the Pension Investment Committee; maintain an agenda and schedule for regular committee meetings; schedule vendor presentations to the committee for annual reporting, plan design changes, etc.

Ranking 13
Job Duty

Prepare materials for Board of Trustee meetings and other meetings/presentations as applicable.

Ranking 14
Job Duty

Perform other related duties as assigned.

Posting Detail Information

Posting Number 201700128P
Number of Vacancies 1
Desired Start Date 09/25/2017
Position End Date (if temporary)
Open Date 08/11/2017
Applications Accepted Through Date 09/22/2017
Open Until Filled No
Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Undergraduate Transcripts
Optional Documents